HOP League Session – Captain Responsibilities

1 Captain Selection

As part of our mission to foster fun, fair, and well‑organized play, each team will designate one captain to take on the following responsibilities.

• Each team will elect one captain by a majority vote of the team’s players. Might be based on volunteering.
• Captains may be re‑elected or replaced by team vote at the start of a new league season or before the start of a new session.

2 Team Registration & Financial Responsibility

Captains are responsible for collecting any required registration fees from their team members and submitting team registration & payment into PBRally.com on time. The deadline for this submission is by midnight the next day after tryouts are completed.

• A single league session costs $125/person for 4 team members – $500/team
• T shirt
• 2 matches (mens, womens, mixed, mixed) for each league night. Which means 4 games per league night (8 guaranteed games per individual for each League Session).
• 4 weeks of guaranteed play
• 5th week for top 2 teams who make the playoffs. Location for playoff TBD

NOTE: Travel expenses to clubs on league nights are not included.

• Captains will work with team members to help coordinate payment of the $25 for sub/alternates to the prime team member who is unable to attend a week’s play prior to attending a league session.
• Team registration includes each player’s shirt size so that T‑shirts can be ordered and delivered in time for the first league session. T‑shirts will be delivered to the captains at the League Session kick‑off / Captain’s meeting a day or two prior to the league start date.

3 Team Communication

The captain will serve as the sole official point of contact between their team and the club organizers or HOP league administration.

All important updates, announcements, and scheduling information will be relayed through the captain, who must then communicate these to team members promptly and clearly.

4 Administrative Duties

• HOP Team will provide a captain’s envelope with paper scoring sheets during the League kick‑off / Captain’s meeting before the start of each league session. Captains need to submit a picture of the League night matches / score sheet after each league night completion.
• Roster submission. This process is TBD but rosters must be submitted by midnight the day prior to league night.
• Any changes to the original team roster after tryouts, must be requested for review/communicated and then be approved by the HOP Administration team.
• The captain needs to make sure they have assigned someone on their team to mark Timeouts (and track timing) on the provided paper scoring sheet (captain’s envelope) during game play, or do it themselves.
• The game clock will be managed by the home court team and the home captain will assign a player from their team to start and stop the clock as needed and score keep.
• Captains are responsible for verifying scores at the end of each match and writing them into the score sheet.
• Score sheets are to be provided to HOP administration at the end of each league night.
• The captain needs to manage the flow of their team on the courts to make sure games stay on track within court reservation time booked (follow provided exact timeline the league is to follow. This will be provided in the Captain envelope.)
• Captains must keep the score sheets in the captain’s envelope and deliver the full envelope for verification at the end of the league session.

5 Team Conduct & Sportsmanship

Captains are expected to ensure good sportsmanship and appropriate behavior from all team members during matches and while at the clubs. There is zero tolerance for any poor sportsmanship for this league. The HOP League Administration will decide on if certain team members will be allowed to continue to participate in the league if this is not followed.

If any issues arise (e.g., disputes, misconduct, or complaints), the captain should address them respectfully and may be required to report them to club staff as well as HOP league Administration.

6 Rule Knowledge & Education

Captains should be familiar with the league rules and format and are expected to explain the rules to their team as needed. These will be provided in the captain’s envelope.

While captains are not expected to be referees, they should make a good‑faith effort to ensure that matches are played fairly and according to the established rules and work with other captains to fairly resolve any disputes.

7 Captain’s Meeting

The Captain’s meeting will be held a couple days prior to the League Session start. Captains will be given a meeting and delivered T‑shirts and the Captain’s envelopes for their team. Details will be provided to captains as soon as they are known. Time/Location, etc.

Note: Failure to fulfill captain responsibilities may result in a team penalty, reassignment of captaincy by team vote or intervention by club leadership.

Have questions? Reach out to your HOP League administrator.